Personal Information Collection Statement

Last updated: 1 August 2026

Raven Quill Limited respects your privacy and is committed to handling personal data and submitted materials responsibly, securely, and confidentially.

This Personal Information Collection Statement explains how we collect and use personal data provided through our website, by email, in connection with a manuscript submission, or through other direct communications with Raven Quill Limited.

1. Personal Data We Collect

We may collect personal data that you voluntarily provide to us, including:

Your name
Your email address
Your telephone number
Your postal address
Your professional or author biography
Your publishing history
Your business or professional information
Information concerning the ownership of copyright or other intellectual property rights
The contents of your enquiry or correspondence
Any other information you choose to provide

When you submit a manuscript or publishing proposal, we may also receive manuscripts, synopses, illustrations, sample chapters, author presentations, supporting documents, and other materials connected with the proposed work.

2. Purposes of Collection

The personal data and materials provided to Raven Quill Limited may be used for the following purposes:

To receive, review, and evaluate enquiries, manuscripts, and publishing proposals
To identify and communicate with authors, copyright owners, literary professionals, and business partners
To assess potential publishing, representation, licensing, translation, distribution, and adaptation opportunities
To verify the identity and contact details of an author or copyright owner
To discuss and negotiate publishing, literary representation, and intellectual property rights agreements
To administer contractual relationships and publishing projects
To arrange editorial, translation, design, production, printing, distribution, marketing, licensing, and related professional services
To manage intellectual property rights, royalties, payments, and business records
To respond to questions and maintain correspondence
To obtain professional, legal, accounting, or commercial advice where reasonably necessary
To comply with applicable legal, regulatory, and contractual obligations

Personal data will not be used for purposes materially unrelated to those stated above unless you have given your consent or the use is otherwise permitted or required by law.

3. Voluntary Provision of Personal Data

The provision of personal data is generally voluntary.

However, certain information, such as your name, contact details, and information concerning the submitted work, may be necessary for Raven Quill Limited to review your enquiry or manuscript and communicate with you.

If you do not provide the information reasonably required for these purposes, we may be unable to assess your submission, respond to your enquiry, enter into an agreement with you, or provide the requested services.

4. Manuscripts and Confidentiality

All manuscripts, proposals, synopses, illustrations, and supporting materials submitted to Raven Quill Limited will be treated as confidential.

Access to submitted materials will be limited to persons who reasonably require access for evaluation, editorial review, publishing, rights management, legal review, or another directly related professional purpose.

Submission of a manuscript or other creative work does not transfer copyright, ownership, or any other intellectual property rights to Raven Quill Limited.

Raven Quill Limited will not publish, reproduce, distribute, license, disclose, or otherwise commercially exploit a submitted work without the copyright owner’s prior written consent or an appropriate written agreement.

5. Classes of Persons to Whom Data May Be Disclosed

Where reasonably necessary for the purposes described in this statement, personal data or submitted materials may be disclosed to:

Directors, employees, and authorised representatives of Raven Quill Limited
Publishers, literary agencies, and international rights partners
Editors, translators, proofreaders, designers, illustrators, and other publishing professionals
Printers, distributors, audiobook producers, and digital publishing service providers
Film, television, streaming, theatre, documentary, and other media partners
Legal advisers, accountants, auditors, banks, and payment service providers
Information technology, communication, document storage, and administrative service providers
Government bodies, regulatory authorities, courts, or law enforcement authorities where disclosure is required or permitted by law

Raven Quill Limited does not sell personal data to third parties.

6. International Transfers

Raven Quill Limited operates internationally and may work with publishers, literary professionals, service providers, and business partners located outside Hong Kong.

Where reasonably necessary for the purposes described in this statement, personal data and submitted materials may be transferred to, accessed from, processed, or stored outside Hong Kong.

Raven Quill Limited will take reasonable steps to protect the confidentiality and security of personal data and submitted materials involved in such transfers.

7. Retention of Personal Data

Personal data will be retained only for as long as reasonably necessary for the purposes for which it was collected, for the administration of any resulting professional or contractual relationship, or to satisfy applicable legal, regulatory, accounting, and record-keeping requirements.

Manuscripts and related correspondence that do not result in representation or publication may be retained for a reasonable period for evaluation, administrative, legal, and record-keeping purposes.

When personal data is no longer reasonably required, it will be securely deleted, anonymised, or otherwise disposed of.

8. Direct Marketing

Raven Quill Limited will not use your personal data for direct marketing without first obtaining any consent required under applicable law.

Raven Quill Limited will not provide your personal data to another person for that person’s direct marketing purposes without your consent.

9. Access to and Correction of Personal Data

Under the Personal Data (Privacy) Ordinance of Hong Kong, you have the right to request access to personal data held about you and to request the correction of inaccurate personal data.

A reasonable fee may be charged for processing a data access request where permitted by law.

Requests for access to or correction of personal data should be submitted in writing to:

Raven Quill Limited
1007, Pakpolee Commercial Centre, 1A Sai Yeung Choi Street South, Mongkok, Kowloon, Hong Kong

contact@ravenquill.hk

10. Enquiries

Questions concerning this Personal Information Collection Statement or the handling of personal data may be directed to Raven Quill Limited using the contact details provided above.