How Raven Quill Limited collects, uses, and protects personal data.
Last updated: 25 July 2026
Raven Quill Limited is committed to respecting and protecting the privacy of authors, literary professionals, business partners, website visitors, and everyone who interacts with our company.
This Privacy Policy explains how Raven Quill Limited collects, uses, stores, protects, and discloses personal data in connection with its website, manuscript submission process, literary representation, publishing activities, rights management, licensing, and other business operations.
This Privacy Policy has been prepared in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong.
We collect only the personal information that you voluntarily choose to provide to us.
This may include your name, postal address, email address, telephone number, professional biography, business or employment information, correspondence, and other contact details.
When submitting a manuscript or publishing proposal, we may also collect manuscripts, synopses, author biographies, publishing history, information relating to copyright ownership, and supporting documents relevant to your submission.
We do not intentionally collect technical information about visitors to our website, and our website does not currently use cookies or similar tracking technologies.
We may use personal data to:
We will not use your personal data for purposes that are materially different from those described above unless required or permitted by applicable law.
Confidentiality is one of the fundamental principles of Raven Quill Limited.
Every manuscript, proposal, synopsis, illustration, and supporting document submitted to Raven Quill is treated as strictly confidential.
Access to submitted materials is limited to individuals who reasonably require access for manuscript evaluation, editorial review, publishing, rights management, legal review, or other directly related professional purposes.
Raven Quill will never publish, reproduce, distribute, license, disclose, or otherwise exploit any submitted work without the prior written consent of the copyright owner or an appropriate written agreement.
Submission of a manuscript does not transfer copyright or any other intellectual property rights to Raven Quill and does not create any obligation for Raven Quill to publish or represent the work.
Where reasonably necessary, Raven Quill may disclose personal data to employees, authorised representatives, publishers, literary agencies, editors, translators, designers, printers, distributors, audiobook producers, film and television partners, information technology service providers, accountants, auditors, lawyers, banks, payment service providers, and government authorities where required by law.
We do not sell personal data to third parties.
All service providers are expected to process personal data only for the agreed purposes and to maintain appropriate confidentiality and security measures.
Raven Quill operates internationally. Personal data and submitted materials may therefore be transferred to, processed, or stored outside Hong Kong where reasonably necessary for publishing, literary representation, rights management, licensing, editorial services, professional advice, or other legitimate business purposes.
We take reasonable steps to ensure that personal data remains appropriately protected regardless of where it is processed.
Raven Quill maintains appropriate administrative, organisational, and technical safeguards designed to protect personal data and submitted materials against unauthorised access, disclosure, alteration, misuse, loss, or destruction.
These safeguards may include secure storage, restricted access controls, password protection, encrypted communications where appropriate, confidentiality obligations, and carefully selected service providers.
Although we strive to protect personal information, no electronic transmission or storage system can be guaranteed to be completely secure.
We retain personal data only for as long as reasonably necessary for the purposes described in this Privacy Policy or as required by applicable law.
Manuscripts and related correspondence may be retained for a reasonable period to enable evaluation, administration, rights management, and the maintenance of accurate business records.
When personal data is no longer required, it will be securely deleted, anonymised, or otherwise disposed of.
Our website does not use cookies or similar tracking technologies.
Where permitted by applicable law, Raven Quill may occasionally send news, publishing updates, event invitations, or other information that may be relevant to authors, publishers, and literary professionals.
You may unsubscribe from these communications at any time.
We will not provide your personal data to third parties for their direct marketing purposes without your consent where such consent is required by law.
Our website may contain links to third-party websites.
Raven Quill is not responsible for the privacy practices, security, or content of external websites. We encourage users to review the privacy policies of those websites before providing personal information.
Subject to applicable law, you may request access to your personal data, request correction of inaccurate information, request deletion of personal data where appropriate, or withdraw consent where processing is based on consent.
We may request information necessary to verify your identity before processing your request.
Raven Quill may update this Privacy Policy from time to time.
The latest version will always be published on our website together with the date of the most recent revision.
If you have any questions regarding this Privacy Policy or the handling of your personal data, please contact us.
Raven Quill Limited